Housing Secretariat

Housing

• Does the project and its prioritized population align with efforts to end chronic homelessness, encampments, and coordinates access priorities in the City of Hamilton?
• What is the cost from the current project status to shovel-ready?
• What is the number of households that will be taken from a city recognized waitlist for tenancies in the new development?
  • And please specify the waitlist impacted.
• What is the current walk score to amenities (schools, grocery stores, bus stops, parks, etc.) for this project?
• How does the percentage of energy reduction compare to the standard baseline, as specified in the National Energy Code?)
• How does the percentage of Greenhouse Gas reduction compare to the standard baseline, as specified in the National Energy Code?

Project

• Does this project comply with the City of Hamilton Official Plan?
  • Do the project documents clearly demonstrate the project’s readiness to advance?
• Does the project comply with all applicable zoning By-law requirements?
  • Do the project documents clearly demonstrate the project’s readiness to advance?
• Does the project documentation verify that the project has final site plan approval (if required)?
• Does the project documentation verify that the building permit is close to ready but has not yet been obtained?
• What stage is the project funding application or request process currently in?
• What is the percentage of AODA-compliant units within the project plan?

General

• Has your organization maintained a solid financial standing for the past three consecutive years?

To qualify for funding, applicatons must meet a minimum benchmark of 75%

ALIGNMENT WITH CITY OF HAMILTON PRIORITIES: 20%

Question 1: Alignment with the Housing Sustainability & Investment Roadmap (HSIR), the Housing and Homelessness Action Plan (HHAP), and the 2022 – 2026 City Council Priorities.

• The proposed project aligns with the HSIR and HHAP goals of achieving targets for housing supply, affordability, supports equality and equity for all Hamiltonians and ensures everyone in Hamilton has a home.
• The proposed project addresses the needs and challenges identified in the community effectively as outlined in the HSIR, HHAP, and the 2022 – 2026 Council Priorities.

Question 2: Target Populations

• The proposed project clearly identifies one or more target populations that it will impact. These target populations include Indigenous, Family, Men, Women, Seniors, and Youth.
• The proposed project provides a clear plan demonstrating how it will directly impact the target populations.
• The proposed project clearly identifies the number of households that will be taken from a recognized waitlist for tenancies.

PROJECT CRITERIA: 35%

Question 1: Alignment with the Official Plan of the City of Hamilton and adhere to all relevant By-laws.

• The proposed project plan clearly states what stage the application or request process is in with the Planning Department.
• The proposed project documents clearly demonstrate the project’s readiness to advance through permit approvals.
• The proposed project plan clearly demonstrates a comprehensive and effective effort to improve accessibility measures.

FUNDING OUTLINE CRITERIA: 35%

Question 1: Budget

• The proposed project has received Capital funding or a commitment of funding from other orders of Government.
• The proposed project has received Operating funding or a commitment of funding from other orders of Government.
• The proposed project has secured funding from other sources.
• The proposed project has received Municipal support in waived fees or obtained Municipal Grants.
• The proposed project clearly identifies how much funding is required for the viability of the project.
• The proposed project clearly identifies a plan to obtain the required funding for the viability of the project.

Question 2: Sustainability

• A detailed Sustainability Plan is presented, including diverse strategies and resources to ensure continued success.
• The proposed plan provides a clear and comprehensive description of how the project has strong potential to operate and achieve its goals beyond the Municipal funding contribution.

PROJECT IMPLEMENTATION AND MANAGEMENT: 10%

Question 1: Organizations Capacity

• The respondent provides a clear and comprehensive explanation of their ability and readiness to carry out and oversee the proposed project.
• There is a description of the resources, skills, expertise, and infrastructure in place to ensure efficient and effective project execution.

Question 2: Feasibility Considerations

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• The application provides a clear and comprehensive explanation of the practical considerations made by the respondent to ensure that the project can be implemented within the specified timeline.
• The proposed project includes a detailed and clear description of the steps taken or plans made by the respondent to ensure the project’s timely execution according to the proposed plan’s document.

As an advisory body of the Housing Secretariat, the Community Partnership Action Table (CPAT) provides an opportunity for Hamilton community members, including people experiencing or at risk of housing insecurity, homelessness, and poverty to contribute their experiences in support of the 4 pillars of the Housing Secretariat’s HSIR. The CPAT will focus on ensuring that the implementation of the HSIR’s 4 pillars are reflective and supports needed are available to Hamilton community members. The CPAT may also identify gaps, challenges, and opportunities for improvement to housing affordability and sustainability in the city to prevent, reduce, and end homelessness in communities throughout Hamilton.

A “Whole of Hamilton” approach to address the necessary housing needs of the community reflects the importance of lived expertise inclusion to implement the HSIR. The Housing Secretariat centres their work from the value of Nothing about us without us: Seven principles for leadership and inclusion of people with lived experience of homelessness.

Scope of the Community Partnership Action Table

1. Participate in discussions, presentations, and consultations as outlined in meeting agendas.
2. Provide input to the implementation process of the HSIR, and mechanisms needed for housing sustainability, and help to identify solutions to mitigate and/or address gaps.
3. Sharing of information with members about the ongoing progress of the HSIR.
4. Providing input or expertise on how the Housing Sustainability and Investment Roadmap is taking a “Whole of Hamilton” approach to increasing affordable, accessible, and appropriate housing, housing security and a coordinated effort in providing housing and services delivery.
5. Providing input to other governing bodies as needed in the City of Hamilton.
6. Engaging in projects that educate the broader community in understanding the role of the Housing Secretariat and the Housing Sustainability and Investment Roadmap

Time Frame

The Community Partnership Action Table will meet once a month, or as asked, for the duration of the Housing Sustainability and Investment Roadmap.

Membership

The Community Partnership Action Table will be composed of community members throughout Hamilton, as well as those with lived or living experience of housing insecurity and homelessness. The membership shall consist minimally of:

• One representative from the Housing Secretariat
• Two persons with lived or living experiences as selected through an open application process and by the Housing Secretariat
• Five to seven general community members

Chair

The Housing Secretariat representative will chair the CPAT meetings.

Community Partnership Action Table members should possess the following attributes:

• Passion for action and solution-making.
• Ability to work independently and coordinate with a team.
• Some administrative skills (computer knowledge, email, typing etc.).
• A combination of lived expertise and housing systems knowledge.

Methods of Recruitment

• Promote committee recruitment availability through community agencies, board, and other committee members.
• Promote on website and other media.
• Recommendations by current members for future recruitment.

Member Selection

• The Housing Secretariat will:
  • Review member applications, which may include Housing Secretariat reaching out to applicants for a conversation.
  • Discuss recommended candidates with the Housing Secretariat team and CHIL representatives.
  • Final candidate choices will be confirmed by the Housing Secretariat Director.
  • Membership will undergo an annual review to assess whether individuals wish to be included or excluded.

Participation

We understand that due to life circumstances, illness, and individual and family emergencies, that a member may need to give regrets to join meetings. Consistency in participation from the members is important for the progress of the HSIR and ensuring the voices and experiences of community are reflected in the outcomes we wish to accomplish. If any member is constantly unable to attend the meetings, the Housing Secretariat will reach out to the member for discussion and determine their interest and capacity to attend the meetings.

Meeting Frequency/Attendance Requirement

The committee will meet a maximum of 10 times per year. Meetings will be usually 60 minutes in length and held in-person and/or virtual as decided by the members. Every effort will be made to accommodate schedules by ensuring that meetings are scheduled well in advance.

We ask that members are requested to find a quiet place to attend meetings; come prepared to listen, ask questions, and contribute to the conversation.

Honorarium

The CPAT members may be offered an honorarium as per the City of Hamilton policies to ensure members are empowered to participate.