Event Insurance

To protect event organizers and the City, all events must have insurance. Please review the below information for insurance requirements. Your event will not be permitted to take place and you will not be permitted to use City property or services without acceptable proof of insurance.

• The Certificate of Insurance must be submitted at least 30 days before your event start date
• Proof of insurance must be emailed to [email protected]
• The Certificate of Insurance must include the following information:
  • Name of insurer (the insurance company)
  • Policy number and term of policy
  • Type of policy (e.g. General Liability Policy)
  • The name of event(s)
  • Event dates (including set up and take down dates)
  • Event location
  • Description of event activities to be insured
  • City of Hamilton named as additional insured
  • The “Name Insured” on the certificate must match the name of the organizer/organization as indicated on your event application
  • Minimum of $2 million dollars in third party liability insurance. Events that include components such as alcohol, amusement rides, inflatables (e.g. bouncy castles), and/or fireworks require a limit of $5 million per occurrence.
  • Events with alcohol must reference a Host Liquor Liability endorsement
  • Inflatables can fall under either the $2 or $5 million requirement, depending on what kind of inflatable is being used at your event. $5 million is required when people are inside of an inflatable (e.g. bouncy castle). Inflatables that are in the form of information booths, arches, or movie screens (i.e. inflatables that do not carry or convey people on, along, around, over, or through a fixed or restricted course) are required to provide proof of $2 million.

Events with less than 1,000 people

As an alternative for events with less than 1,000 people, the City offers GameDay insurance through the Recreation Division

• Fee is based off the estimated number of attendees
• Coverage provided is Commercial General Liability insurance with a limit of $5 million per occurrence
• GameDay does not provide insurance for event activities such as: fireworks, bouncy castles, cycling, horse-related activities, and skateboarding